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Documentation

Managing Events

Day-to-day operations for running your competitions.

Competition Dashboard

Your manage area at /o/your-slug/competition-slug/manage/ gives you access to:

  • Dashboard — setup checklist and competition status at a glance
  • Stages — create, configure, activate, and finalize stages
  • Participants — registration management, seeding, status changes
  • Groups — manage group assignments and generate pairings (for group formats)
  • Matches — view all matches, enter results, manage disputes
  • Game Config — entity pools and draft rules (if your game supports them)
  • Settings — competition settings, registration config, admin tools

Managing Participants

Registration Flow

When registration is enabled, players sign up through the competition's public page. Depending on your settings:

  • Open registration — players are immediately added as participants
  • Approval required — registrations land in a "Pending" queue for you to review

Approving Registrations

If you've enabled approval:

  1. Go to the Participants tab
  2. Review pending registrations (including answers to any custom questions)
  3. Click Approve or Reject for each

Adding Participants Manually

For walk-ins or late entries:

  1. Click Add Participant on the Participants tab
  2. Search for their user account
  3. They're added directly — no registration form required

Participant Status

| Status | Meaning | |--------|---------| | Registered | Signed up, not yet confirmed | | Pending | Awaiting organizer approval | | Active | Confirmed and playing | | Waitlist | Competition is full, queued for a spot | | Eliminated | Knocked out of an elimination stage | | Advanced | Moved to the next stage | | Withdrawn | Player chose to leave | | Dropped | Removed by organizer |

Dropping Players

When someone needs to leave mid-event:

  1. Find them on the Participants tab
  2. Change their status to Dropped or Withdrawn
  3. They won't receive future pairings but keep their existing results

Running Stages

Activating a Stage

When you're ready to start a stage:

  1. Go to Stages in the manage area
  2. Click Activate on the stage — it transitions from Pending to Active
  3. Participants can now be paired and play matches

Generating Matches

For structured formats (Swiss, Round Robin, groups):

  • Go to the Groups tab and click Generate All Matches to create pairings
  • For Swiss rounds, pairings are generated based on current standings
  • Matches appear in the Matches tab

For Open format stages, participants create their own matches — no organizer pairing needed.

Finalizing a Stage

When all matches are complete:

  1. Go to Stages and click Finalize
  2. The stage status changes to Completed
  3. Final standings are locked
  4. If advancement is configured, top participants are moved to the next stage

Match Management

Viewing Matches

The Matches tab shows all matches in the competition with:

  • Participants (Player A vs Player B)
  • Status (New, In Progress, Completed, Cancelled)
  • Format (BO1, BO3, BO5, Two-Game)
  • Game scores

Entering Results

As an organizer, you can enter or override results directly:

  1. Click on a match to open its details
  2. Enter the game wins for each participant
  3. Save — the result is recorded immediately (no player confirmation needed when entered by organizer)

Match Verification

If match verification is set to Required:

  • When a player reports a result, their opponent must confirm it
  • If there's a disagreement, the match is flagged for organizer review
  • Organizers can always override and enter the correct result

If set to None, results are accepted immediately on submission.

Match Formats

Matches can be configured as:

  • BO1 — single game decides the match
  • BO3 — first to 2 game wins
  • BO5 — first to 3 game wins
  • Two-Game — both players play twice

Groups

For formats that use groups (Round Robin, Swiss with pools):

  • View all groups and their participants
  • See group standings with match points, game wins, and tiebreaker results
  • Generate matches for all groups at once
  • Track match completion per group

Standings & Stats

Standings are automatically calculated based on:

  • Match results and configured point values
  • Tiebreaker priority (configurable per stage)
  • Head-to-head results

Use the Stats Refresh button in competition settings to manually recalculate standings if needed.

Open Stage Management

For competitions using the Open format:

  • Participants create matches against any other active participant
  • You configure the rules: default format, format choice, max matches per pair
  • Standings update automatically as results come in
  • Optionally show/hide the public leaderboard

See Stages & Formats for Open stage configuration details.

Admin Tools

In Settings, you'll find admin tools:

  • Refresh Stats — manually recalculate all standings and statistics
  • Delete Competition — permanently remove the competition (blocked if matches exist)